Music and Performing Arts Administrator

About the job

We are seeking a professional, efficient and friendly administrator to join our busy and bustling Performing Arts Faculty. Given the outward facing aspect of this role, we seek someone with first class communication skills and an ability to present the ethos and welcoming culture of the school to parents, visiting music teachers and students. 

The Performing Arts Faculty is a busy work environment and the post holder should be capable of prioritising and managing work whilst at all times ensuring effective communication with our visiting music teachers, parents and staff both in person, over the phone and on email.  

The successful candidate is expected to wholeheartedly support the school values and mission. Working closely with the Director of Music and Drama Teacher, the Performing Arts Administrator is key to supporting the day to day running of the school.

The role reports to the Director of Music.

This is a part time   post equating to 20 hours a week for 37 weeks a year, representing term weeks plus three weeks during school holiday periods.  Working hours will be agreed with the successful candidate. A degree of flexibility in working hours will be required to enable appropriate support for events at various points in the year.   

The Music and Performing Arts Administrator is expected to: 

• Be an advocate of the core values of the school: kindness, honesty, courage. 
• Fully support the life of the Choristers of St George’s Chapel, and understand the school’s heritage as a Choir School. 
• Attend pre-term INSET days and commit to the collaborative nature of the team at St George’s. 

Duties will include but not be limited to:

General

• Ensure that a professional, vibrant and friendly Performing Arts Faculty is supported with pro-active and efficient administration.
• Collaborate with the Director of Music and Drama Teacher to ensure students, Visiting Music Teachers, parents and colleagues have a consistently good and smooth running experience of instrumental and vocal lessons; group ensembles; exams; school music events and drama productions.
• Attend Faculty meetings and keep notes.
• Establish and maintain a central register of musical instruments.

Timetabling and Record Keeping

• In collaboration with the Director of Music   and Drama Teacher, prepare and publish a weekly timetable for rotational music and speech & drama lessons, with room allocations for the VMTs.
• Ensure cross referencing is done with other faculties such as Sport for fixtures; major events and other Heads of Faculty.
• Communicate and co-ordinate the timetable with VMTs, Heads of Faculty and students to ensure they are kept up-to-date in the event of changes.
• Make necessary adjustments each day/week as arrangements change (allowing for absences, changes to events or other faculty timetable plans), responding appropriately and swiftly to ensure good communication.

Faculty Communications

• Field enquiries to the Faculty (by phone and email) from parents, colleagues and students about individual lessons and activities
• Keep the Faculty diary up-to-date for the use and reference of all.
• Ensure accurate records/timesheets are kept for lessons taught and ensembles attended, cross-referenced with register.
• Prepare material for events, in collaboration with the Marketing team.
• Contact VMTs as soon as possible in the day if a student is absent for any reason.
• Coordinate with Director of Music, VMTs and tutors for report writing/feedback.

Choirs and Ensemble administration 

• Communicate with parents about any change in rehearsal times/days, upcoming trips and tours.
• Managing rehearsal schedules and circulate a list of choir members to Form Tutors for morning registration purposes.
• Overseeing care of cassocks, music folders, and other ensemble/choir outfit.
• Liaise with Director of Music over music lists.

Safeguarding

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All applicants must be willing to undergo child protection screening appropriate to the post, including contacting past employers and the Disclosure and Barring Service and other checks relevant to the role.

Remuneration 

The salary for this post will be in the region of £13-15,000 (already pro-rata) - dependent on experience and qualifications.

All completed application forms should be sent to:

Katie Chorley, Business Director

St George’s School, Windsor Castle, Windsor, SL4 1QF

Or email to recruitment@stgwindsor.org

The closing date for applications is 12.00pm on  Wednesday 29 June 2022. Interviews will be held as soon as possible after the closing date. The successful applicants will be notified by telephone or email.