VMT Administrator (Maternity Cover)

About the job

We are seeking to appoint a VMT (visiting Music teacher) administrator for a fixed term maternity cover for up to one year. The ideal candidate will be responsible for the successful delivery of instrumental Music examinations and individual instrumental lessons across the junior and senior schools.

This is a busy role in a thriving department which requires excellent organisational skills to support its smooth running. The department includes 40 VMTs, overseen by Heads of Instruments, delivering around 600 instrumental lessons per week. The VMT Administrator reports to the Music school manager and works closely with the Music school Administrator.

Key Responsibilities 

• Daily administration of instrumental lesson registration and absence procedures  
• Administrative support for all instrumental lessons including passing new applications to Heads of Instruments, auditing number of lessons given each term by VMTs  
• Ensuring VMTs are kept up to date with relevant school calendar information and liaising with other departments in the school to resolve timetabling clash issues  
• Advising VMTs on timetabling rotations and assisting where necessary. Helping Heads of Instruments and VMTs to timetable extra classes such as piano sight-reading classes and piano duets  
• Overseeing and advising VMTs on use of the school’s MYA system, used to administrate music lessons and liaising with school IT department when issues occur  
• Being the main point of contact for the school’s HR department when inducting new VMTs and ensuring VMTs are up to date with training including safeguarding training  
• Taking minutes and contributing to the agenda of whole VMT meetings which occur twice annually  
• Communication with parents, pupils and staff regarding instrumental music lessons  
• Administration of all Music examinations – Trinity and ABRSM, including entries, timetables, results and billing (approximately 300 exams, over 3 exam periods per year). Providing statistics on entries and results.  
• Keeping the VMT noticeboard up to date (in the VMT common room) with relevant information, including statutory information  
• Ensuring timely production of instrumental reports by VMTs  

Person Specification   

• Experience of having worked in a busy administrative capacity  
• Excellent IT skills – fully conversant with MS Office (especially Excel, Word, Teams, SharePoint and Outlook) and an excellent ability to learn bespoke systems such as KIM and MYA  
• Must be methodical and well-organised with excellent attention to detail  
• Excellent problem-solving skills  
• Good verbal and written communication skills  
• Able to establish a good rapport with pupils, parents and staff alike  
• Flexible and able to work on own initiative  
• Ability to work effectively as part of a team and willing to assist with general Music administration as needed   

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

To apply for this role, please visit our website. 

Closing date: 9am on Monday 6th January 2025

Interview date: Monday 13th January 2025

Interviews may be staged and we may choose to appoint at any time during the application process.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.  

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any offer of employment will be subject to the receipt of an enhanced DBS check, satisfactory references and medical clearance. At King’s we embrace inclusion and fairness in the workplace: diversity is to be celebrated and as such we strive towards a fully immersive culture of inclusion, diversity and equality.